Executive Assistant

Scania Commercial

Role: Executive Assistant to the ‘Head of Commercial Office’

Location: Milton Keynes with regular travel expected (Scania Commercial Office Sweden)

Working Hours: Monday to Friday (8.45am – 5pm)

 Salary: From £47,000 plus an excellent benefits package

• Hybrid working
• Eligibility to annual bonus scheme
• Eligibility to company car scheme
• Access to a fantastic loan car scheme
• 25 days annual leave plus bank holidays
• Competitive pension
• 4x basic salary life assurance

A great opportunity for an organised Executive Assistant to provide high‑level organisational, administrative, and strategic support to the ‘Head of Commercial Office’ and the wider business.

In this role you will act as a central coordination point for the ‘Head of Commercial Office’, managing key activities, communications, and priorities, as well as sensitive and confidential information. You will enjoy supporting cross‑functional interactions, maintaining a structured, efficient working environment and ultimately ensuring a smooth operation.

A pro-active approach with integrity in all you do are both essential.

In this role you will: 

• Coordinate all key meetings for the Head of Commercial, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‑up across the Commercial office.
• Assist in the creating of agendas for relevant meetings.
• Be the liaison between the Head of Commercial and their team members.
• Identify and share best practices, as well as following up on decided actions.
• Coordinate and attend meetings and where necessary, minute and share action points.
• Proactively manage the Head of Commercial’s calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward‑planning.
• Oversee all travel arrangements, itineraries, and logistics.
• Prepare documents for signature, circulating meeting packs and materials as required.
• Oversee and manage the Head of Commercial’s inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow‑up on actions, deadlines and key communications.
• Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.
• Build strong working relationships across Scania Commercial, Financial Services and Group functions to support collaboration, information exchange and timely decision‑making.
• Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values
• Work closely with the Executive Planner to ensure alignment on Executive Board topics
• Prepare briefing papers and material to support strategic meetings and initiatives

About you:

• Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.
• Excellent communicator – both verbally and in writing, pro-actively communicating with internal and external stakeholders.
• Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.
• Manage expectations – pro-actively manage the expectations of those around you, gatekeeping your line managers diary and time.
• Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.

A quote from Karima Haji (Hiring Manager and Head of Commercial Office)

“As we shape the new Scania Commercial organisation, this role will be pivotal. I’m looking for someone who thrives on bringing structure to complexity and clarity where there is ambiguity, to really help the commercial leadership team deliver on our ambitions through a strong Commercial Office.”

Closing Date: 24.03.26

Please note, the closing date for this role is subject to change pending volume of applications.