Project & Admin Support

Role Summary

Workplace Tasks:

• Managing Director administration support
• RVG administration
• Used vehicles appraisal and approval verification
• Pool vehicles fleet management
• Top management expenditures check
• Perform other work as instructed by the Director

Job Responsibilities

Detailed Tasks:

• Schedule meetings and appointments, manage travel arrangements and itineraries
• Coordinate communications, including calls, emails, and send-outs
• Receive and assist visitors
• Arrange and support events, meetings, and conferences by surveying alternatives, preparing options, and arranging details
• Manage expenses and invoices according to company standards
• Prepare internal and external corporate documents for team members
• Maintain office supplies; place and expedite orders, verify receipt
• Support Manager and team members with operational equipment (computers, phones) regarding ordering, troubleshooting, repair, and maintenance
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Understand and act according to the Scania framework
• Maintain normal operations, detect deviations, and act immediately to eliminate them
• Contribute to daily follow-up and steering
• Participate and contribute to improvement activities based on standardized working methods