Relocation Partner
Scania is undergoing a transformation from being a leading supplier of trucks, buses, and engines to providing complete and sustainable transport solutions. Together with TRATON and our sister brands MAN, Volkswagen Truck & Bus, and International, we are working to shape the future of mobility with innovative and environmentally conscious solutions. Our values – customer first, respect, team spirit, responsibility, and elimination of waste – are at the heart of everything we do. Together, we are at the forefront of creating a sustainable future.
As a Relocation Partner, you will be a key member of the Global Mobility & Compensation function, supporting international employees and candidates as they navigate relocation, assignments, and cross‑border employment processes. You will oversee end‑to‑end relocation workflows, immigration‑related coordination, compliance requirements, documentation handling, and multi‑tier support, ensuring a seamless and positive mobility experience across Scania’s global organization.
About the Role
Working closely with internal stakeholders, external service providers, and international employees, you will manage the operational steps of global mobility moves. From documentation and compliance, through A1/CoC support, to ongoing case tracking, your work will directly contribute to operational excellence, a consistent employee experience, and adherence to global and local mobility regulations.
What You'll Do
Global Mobility Support
• Coordinate operational steps for international relocations, long‑ and short‑term assignments, and foreign new hires
• Support documentation collection, compliance requirements, immigration processes, and contract‑related tasks
• Manage A1 and Certificate of Coverage (CoC) extensions and track processing with relevant institutions
• Liaise with internal teams and external service providers to ensure smooth case progression
• Maintain accurate and up‑to‑date mobility and relocation data across systems
• Handle daily employee and candidate queries, resolving issues and ensuring timely updates at every stage
Employee Inquiry Handling & Multi‑Tier Support
• Monitor, analyze, and respond to incoming global mobility inquiries
• Provide answers using templates, SOPs, and system guidance to ensure consistent service delivery
• Act as a subject matter expert for escalated or non‑standard cases
Data Accuracy & HRIS / Document Management
• Ensure that relocation‑related data is entered and maintained accurately in SuccessFactors and document management tools
• Support data quality checks, audits, and compliance‑related documentation tasks
Process Documentation & Knowledge Base Maintenance
• Identify improvement opportunities in the relocation and mobility processes
• Contribute to continuous improvement and standardization initiatives
• Maintain and update internal documentation, templates, FAQs, and user guides
Compliance, Reporting & Record Management
• Support compliance tracking in tax, labor law, and social security areas related to mobility cases
• Manage digital archiving and structured documentation for all relocation activities
• Generate mobility letters, confirmations, and standard reports as needed
• Escalate complex issues to the Team Manager or other appropriate channels
What You Bring
Skills & Tools
• Fluency in English
• Advanced proficiency in SAP SuccessFactors
• Strong working knowledge of ServiceNow and Microsoft Office
• Excellent organizational skills with strong attention to detail
• Strong customer‑centric mindset and service orientation
Professional Profile
• 3+ years of experience in HR Operations, specifically within Global Mobility
• Understanding of employee lifecycle processes and mobility‑related regulations
• Ability to manage sensitive and confidential information with full discretion
• Experience resolving routine and complex cases independently
• Familiarity with compliance requirements in mobility, assignments, and cross‑border employment
Your Background
• Post‑secondary education in Human Resources, Business Administration, or related field (or equivalent experience)
• Excellent communication and stakeholder engagement skills in an international environment
• Ability to deliver high‑quality work with speed, accuracy, and strong customer focus
What Scania Offers
Scania believes that international mobility thrives when people receive the right support, clarity, and care during their relocation journey.
Here’s what you can expect:
• Private medical care – comprehensive healthcare coverage for your wellbeing
• Life insurance package – additional protection for you and your family
• Sports card – access to MultiSport to keep you active
• Learning & development platforms – continuous learning and upskilling opportunities
• Friendly and inclusive work culture – be part of a global team that values respect, collaboration, and diversity
• Modern office environment – a space designed for focus, teamwork, and comfort
Ready to Join Scania’s Global Mobility Team? Apply Today!
Become part of an international environment where operational excellence, employee care, and global collaboration come together to deliver world‑class mobility services.
Permanent job offer.
Gdańsk, PL, 80-309
