Investment Coordinator

Role Summary

We are looking for a highly structured and proactive VC & M&A Investment Coordinator to support our transaction and investment activities across Venture Capital and M&A. 

You will be the operational support for the team – coordinating processes, meetings and documentation, ensuring that our deals and portfolio decisions are supported with the right information, at the right time, in the right format. 

The role is ideal for someone who enjoys working close to transactions and senior stakeholders, who thrives on structure and coordination, and who wants to develop a deep understanding of investments without necessarily being a dealmaker or analyst. 

Job Responsibilities

1. Team & process coordination

• Coordinate the VC & M&A pipeline and portfolio overview (updates from deal teams, status lists, key dates). 

• Maintain the team’s annual calendar for governance forums, board meetings, investment committees and portfolio reviews. 

• Prepare and circulate agendas, pre-reads and minutes for internal and external meetings; track actions and follow-up. 

• Support the Head of VC & M&A with planning, prioritisation and time management related to deals and governance. 

2. Transaction & portfolio support 

• Set up and manage virtual data rooms, NDA lists and document structures for transactions, following closely the due diligence processes. 

• Support preparation and formatting of key presentations, decision materials and portfolio reports (PowerPoint, Word, basic Excel). 

• Coordinate signatures, approvals and documentation flows during key transaction milestones (LOI, IC, signing, closing). 

3. Governance, communication & information management 

• Maintain up-to-date registers of investments, mandates, legal entities and key contractual terms together with Legal and Finance. 

• Ensure that policies, process descriptions, templates and checklists are stored, updated and easily accessible. 

• Support internal communication related to investments (SharePoint/Teams pages, intranet content, short updates). 

• Safeguard confidentiality and correct handling of sensitive information in all channels and tools. 

4. Administration & logistics 

Support the Head of VC & M&A and Head of M&A with the following: 

• Coordinate practicalities for workshops, negotiation sessions, site visits and portfolio days (rooms, travel, visitors, catering). 

• Assist with expenses, travel arrangements and transaction management coordination.  

• Manage contact lists for internal and external stakeholders (advisers, co-investors, portfolio companies). 

• Support with purchase orders, invoices and basic cost follow-up related to advisors and project expenses. 

Who You Are

You are structured, curious and service-minded, with a strong sense of ownership. You enjoy making complex work run smoothly, and you are comfortable working with senior stakeholders and confidential information. 

We believe you have: 

• Several years’ experience from a coordination, project support, office management, EA/PA or similar role – ideally in finance, legal, consulting or a corporate HQ environment. 

• Strong organisational and planning skills, with proven ability to keep track of many moving parts and deadlines. 

• Excellent skills in PowerPoint, Word and Outlook; good command of Excel. Experience with data rooms and collaboration tools (e.g. Teams, SharePoint) is a plus. 

• High attention to detail and quality in written material and documentation. 

• Strong communication skills in English; Swedish is an advantage. 

• A high level of integrity and discretion in handling sensitive information. 
• A positive, pragmatic attitude – willing to “do what is needed” while continuously improving how we work. 
• Experience from M&A, venture capital, private equity or corporate investments or similar is a requirement. 

This Is Us

Our investment activities include both Venture Capital and M&A, with a portfolio of acquisitions, strategic equity investments and newly built ventures. To make these transactions and management run smoothly, we are now looking for a VC & M&A Investment Coordinator to keep the operations organised and efficient 

You will be part of the function ZR, Venture Capital and Mergers & Acquisitions, and report to the Head of VC & M&A.  

Scania Offers

We offer you the chance to be part of an organization that is focused on reaching Scania’s targets and to truly drive the industry transformation. People who work here have the motivation and desire to constantly make things better.

We offer a dynamic, flexible workplace with hybrid work options. Our office is located in central Stockholm at Drottninggatan. With a structured development plan and courses, Scania supports your career growth both locally and internationally. Benefits include training at our health center Gröndal or wellness allowance, result bonus, flexible hours, and company car leasing. Scania also hosts events for employees and their families.

Application

Your application should include a CV and any relevant certificates. We welcome all applicants and strive for diversity in our recruitment processes.

Apply as soon as possible, no later than 2026-01-04. Screening will take place on an ongoing basis during the application period. Logical and personality tests may be used as part of the selection process, and a background check may be required for this role.

If you have questions or would like more information, please contact:
linda.rosenqvist@scania.com

We look forward to your application!