Accounts Receivable Specialist - M/K
Scania is undergoing a transformation from being a leading supplier of trucks, buses, and engines to providing complete and sustainable transport solutions. Together with TRATON and our sister brands MAN, Volkswagen Truck & Bus, and International, we are shaping the future of mobility through innovation, collaboration, and sustainable business practices.
As an Accounts Receivable Specialist, you will play an important role in supporting Scania’s Finance Shared Services operations by ensuring accurate invoicing, cost allocation, internal recharging, and financial transaction processing. You will contribute to high-quality financial service delivery while supporting learning operations through defined administrative activities and maintaining strong financial controls.
About the Role
Working within Scania Knowledge Centre's Finance Shared Services environment, you will coordinate invoicing activities related to training operations, support internal cost recharging processes, maintain financial transaction data, and investigate invoice discrepancies. Your work will directly contribute to financial accuracy, process compliance, and operational efficiency while supporting stakeholders across multiple countries and functions.
What You'll Do
Supplier Invoice Intake & Training Cost Allocation
- Coordinate invoicing for external supplier training activities
- Monitor Basware P2P and Outlook notifications related to incoming invoices
- Validate invoiced costs and allocate training expenses to the appropriate organizational units
- Extract participant data from MySuccess LMS and apply cost allocation rules where required
Invoice Coding, Approval & Internal Recharging
- Code invoices accurately within Basware P2P using appropriate accounts and cost centres
- Attach supporting documentation and participant records
- Coordinate approvals with managers and stakeholders
- Process internal recharge activities and ensure accounting accuracy
Financial Transaction Processing
- Review and validate financial transaction data from MySuccess LMS
- Correct incomplete or inaccurate transaction information
- Prepare manual invoices and invoice request files
- Support invoice creation and payment readiness activities
Exception Handling & Issue Resolution
- Investigate failed invoices, rejected transactions, and incorrect recipient information
- Coordinate corrections with suppliers and internal stakeholders
- Support resolution of finance-related issues and escalation activities
- Ensure invoices are compliant and available for processing and payment
Learning Support Administration
- Support routine learning administration activities through ScaniaNow, MySuccess LMS, and designated mailboxes
- Respond to standard learning-related inquiries using approved procedures and knowledge articles
- Route complex or out-of-scope requests to the appropriate support teams
Documentation & Stakeholder Coordination
- Maintain accurate records, supporting documentation, and process instructions
- Collaborate with Finance, suppliers, training operations, internal customers, and market teams
- Support continuous improvement initiatives related to invoicing, data quality, and service delivery
What You Bring
Skills & Capabilities
- Fluent business English, both written and spoken
- Working knowledge of Accounts Receivable processes, invoicing, cost allocation, and internal recharging
- Experience with ERP and financial workflow systems
- Proficiency in Microsoft Excel and financial data analysis
- Strong attention to detail and commitment to financial accuracy
- Excellent organizational and stakeholder coordination skills
Professional Profile
- 2–4 years of experience in finance operations, accounts receivable, invoicing, or shared services environments
- Experience with invoice processing, approval workflows, and financial data validation
- Ability to investigate discrepancies and resolve transactional issues
- Experience with systems such as Basware P2P, Oracle AR, MySuccess LMS, ScaniaNow, or similar platforms
- Experience supporting process improvements, standardization, or automation initiatives
Your Background
- Bachelor’s degree in Finance, Accounting, Economics, Business Administration, or a related field (or equivalent experience)
- Professional accounting or finance qualification is an advantage
- Experience with SAP or other ERP systems is beneficial
- Strong analytical mindset and customer-service orientation
- Ability to work independently while collaborating across countries and functions
What Scania Offers
- Private medical care – comprehensive healthcare coverage for your wellbeing
- Life insurance package – additional security for you and your loved ones
- Sports card – access to MultiSport to keep you active
- MyBenefit – access to cafeteria platform and employee benefits
- Learning & development platforms – opportunities to grow professionally and personally
- Friendly and inclusive work culture – collaboration, trust, and knowledge sharing
- Modern office environment – designed to support focus, teamwork, and innovation
Ready to Join Scania's Finance Shared Services Team? Apply Today!
Be part of an international environment where financial accuracy, operational excellence, and continuous improvement come together to support Scania's future success.
Type: Full-Time, Hybrid
Location: Gdańsk, Poland
Permanent job offer.
Gdańsk, PL, 80-309
