Invoice Administrator
Job Title: Invoicing Administrator
Salary: Starting from £26,000 plus an excellent benefits package
Location: Milton Keynes – Hybrid
• Hybrid working
• Enhanced parental leave
• Eligibility to annual bonus scheme
• Access to a fantastic loan car scheme
• 25 days annual leave plus bank holidays
• Competitive pension
• 4x basic salary life assurance
Reporting into the Invoice Coordinator, the post holder will support the invoicing of Foreign Breakdown charges, ensuring accurate and timely recharging of costs, assisting with invoice queries to maximise cash flow, and improving processes wherever possible.
A Quote from Simon Hammond, our Head of Finance
"The UK Finance team is highly respected across the Scania Group for its expertise, dedication, and collaborative approach. Our people are truly at the heart of everything we do. They are passionate about the Scania brand and committed to delivering excellence. As our finance operations continue to evolve, the team offers a dynamic environment where there’s real opportunity to grow, learn, and develop your career."
In this role, you will:
• Generate and issue accurate sales invoices to both internal and external stakeholders in a timely manner.
• Support the daily reconciliation of the clearing account, ensuring all recharges are complete, accurate, and properly recorded.
• Assist the Credit Control team in the follow-up and resolution of outstanding or unpaid invoices.
• Allocate weekly payments related to contract claims, ensuring correct application and documentation.
• Review and validate purchase invoices against corresponding goods received notes (GRNs) to ensure consistency and accuracy.
• Conduct monthly reviews of uncleared goods-in-suspense transactions, investigating and resolving discrepancies as necessary.
• Liaise professionally with customers, dealers, and Head Office colleagues to resolve invoicing and payment-related queries.
• Perform ad-hoc financial analysis and reporting tasks to support business and operational needs.
About you:
• Invoice Processing: Accurate and timely processing of incoming and outgoing invoices.
• Attention to Detail: High attention to detail in handling financial data and documentation.
• Customer Service: Clear and professional communication with internal teams and external suppliers or customers.
• Problem-Solving: Proactively identifying and resolving issues in the invoicing process.
• Adaptability: Comfortable working in a changing environment with evolving processes.
If you’re interested in this role we’d love to hear from you.
Closing date: 15/07/2025
Next steps:
1. If you like the sound of this position, please apply today.
2. A member of the Scania Recruitment team will contact you to discuss your application.
3. If you are successful at that stage, you will be invited to have a conversation with the hiring manager.
We understand that every candidate is unique, and we strive to accommodate your needs. If you require any adjustments during the application process, please reach out to our Recruitment Team, we’ll be happy to discuss these with you.
Working for Scania is not just about the job. It’s about you too, and this is where the company goes the extra mile and provides an industry leading employment package. We offer an excellent benefits package which includes a pension scheme, complementary life insurance, financial incentive schemes and discounts on major retail outlets including groceries.
At Scania we invest considerably in colleague development, and you can expect to receive comprehensive training and career progression not only in the UK but throughout our Global organisation.
We have a strong and supportive culture, where each individual is seen, respected and has the potential to contribute. We trust each other to act and make decisions, and we believe in a more flexible future workplace based on individual needs. For us, diversity and inclusion is a strategic necessity. By having colleagues with the widest possible range of skills, knowledge, backgrounds, and experiences, we ensure we have the right people and together with an inclusive corporate culture, this drives our business forward. We want our colleagues to feel proud and happy to work for us, no matter where they are from or who they are, and we strive to achieve an inclusive and family-friendly environment for everyone.
Scania is dedicated to delivering exceptional products and services to our customers and the successful candidate will reflect our core values; CUSTOMER FIRST, RESPECT, ELIMINATION OF WASTE, RESPONSIBILITY and TEAM SPIRIT in all we do.
Milton Keynes, GB, MK15 8HB
