Transition Lead

About the Role:

As a Transition Lead, you will play a key role in coordinating local transition activities – scheduling meetings, tracking documentation progress, and supporting communication between teams. You’ll be the go-to person locally for follow-ups, action items, and updates, ensuring that everything stays on track for a successful knowledge and process transfer.

What You'll Do:

Coordinate Transition Activities Locally

• Schedule and facilitate meetings, interviews, and workshops with local SMEs
• Serve as a local point of contact for transition efforts

Track Progress of Documentation and Handover

• Monitor status of documentation and readiness activities
• Flag delays or risks and escalate as needed

Maintain and Update Project Tools

• Keep trackers, timelines, and status reports updated
• Share regular updates with the central transition team and Project Manager

Drive Follow-up on Action Items

• Track open tasks and ensure they’re completed in a timely manner
• Remind and support team members in their responsibilities

Facilitate Communication

• Ensure consistent information flow between local and central teams
• Help clarify questions from documentation teams or trainers via local SMEs

Support Quality and Readiness Reviews

• Help prepare for documentation reviews and process validation
• Assist in ensuring teams are ready for final handovers

What You Bring:
Organizational & Time Management

• Skilled at juggling multiple tasks, deadlines, and meetings
• Confident using trackers, timelines, and follow-up tools

Communication & Coordination

• Clear verbal and written communication skills
• Comfortable facilitating meetings and engaging with local experts and global teams

Attention to Detail

• Proactive in spotting delays, missing data, or inconsistencies
• Focused on accuracy and follow-through

Collaboration & Team Support

• Friendly, team-first approach with flexibility to jump in where needed
• Works well in matrix teams across functions or locations

Digital Tool Proficiency

• Proficient in Excel, PowerPoint, Word, Teams, SharePoint, Confluence
• Familiarity with project dashboards and collaboration platforms is a plus

Your Background:

• 3-5 years of experience in coordination, administration, project support, or business operations
• Experience in a cross-functional or regional environment preferred
• Background in supporting documentation tracking, transitions, or workshops is an asset
• Strong self-management and ability to work independently within a team
• Experience in matrix or non-hierarchical structures is a plus

What client offers:
As part of our client's Gdańsk-based Global Knowledge Centre, you’ll benefit from:

• Hybrid work model – balance flexibility with collaboration in a modern office environment
• Private healthcare (Lux Med) and optional life insurance
• Sports card – access to sports facilities on preferential terms
• Eyeglass reimbursement – financial support for new prescription glasses