Accounts Payable Manager

Role Summary

The main responsibility of the Accounts Payable is to provide financial and administrative support to the business, enabling commercial departments to run profitable operations and fulfilling defined targets. This is achieved by ensuring optimal service to internal and external customers and suppliers by reviewing, coding and processing invoices, completing payments and controlling expenses as well as verifying and reconciling issues, all with accuracy and in a timely manner.

The Accounts Payable Manager is responsible for developing the accounts payable department in line with Scania strategic targets, ensure process development through digitalisation and automatising and develop employees within the team in line with Scania Leadership principals.

Job Responsibilities

Leadership:

• Lead the team in line with Scania Leadership Principals
• Ensure development of team members and the account payables department
• Cross departmental cooperation and alignment 

Process Development: 

• Process development, identify and support develop of current processes through digitalisation and automatization
• Responsible for documentation of processes, this to ensure business continuity, defined and formal internal controls and best practice processes

Reporting:

• Create written and comprehensive reports, including KPI’s and other measurements, following set defined procedures and standards making use of applicable reporting systems and tools. This through digital solutions

Internal Control: 

• Responsible to ensure internal controls are efficient and that all processes have a 4-eye principle in place
• Close inefficient controls immediately and update process to mitigate future deviations 

Accounts Payable: Assure the accounts payable process with accuracy and efficiency.

• Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
• Handling accounts payable for separate entities and vendors
• Accurately review, code, and process vendor invoices
• Processing invoices for outgoing payments in compliance with Scania financial policies and procedures
• Perform payments in an accurate and timely manner
• Reconcile the accounts payable ledger to ensure a correct posting and accounting
• Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
• Perform reconciliations
• Generate reports detailing accounts payables status
• Establishing and maintaining relationships with new and existing vendors
• Manage and maintain vendor data and information
• Address and respond to vendor inquiries

Banking:

• Responsible for the banking activities, reconciliations, authorisations, credit card administration
• Responsible for controls in place to ensure correctness of payments and banking activities

Improvement work according to the Scania Way (SRS):Understand and act according to the Scania way frame work

• Understand and act according to the Scania way frame work
• Maintain the normal situation, detect deviations and act immediately to eliminate them
• Contribute in daily follow-up, daily steering
• Ensure improvement activities based on a standardized working method, to achieve efficiency improvements

Competencies:

General Competencies:

• Accounting and Financial Systems, Processes and Technology - Designing, implementing and maintaining financial management and reporting systems and complementary financial and administrative business processes, to support the effective and judicious use of financial resources.
• Business Perspective - Using an understanding of business issues, processes and outcomes to enhance business performance
• Information Gathering and Processing - Locating and collecting data from appropriate sources and analyzing it to prepare meaningful and concise reports that summarize the information.

Personal Competencies:

• Strategic - Ability to translate Scania Strategic vision and targets to departmental targets in order to support the Scania strategy. Ensure fulfilment of the set targets
• Independent - Ability to independently drive improvement and development 
• Cooperative - Able to cooperate and work together with external and internal stakeholders, create cooperation and drive to enable changes and improvements
• System knowledge - High level of knowledge and experience of D365 system solution
• Analytical Thinking - Analyzing and synthesizing information to understand issues, identify options, and support sound decision making.
• Attention to Detail - Working in a conscientious, consistent and thorough manner.
• Communication - Listening and communicating openly, honestly, and respectfully with different audiences, promoting dialogue and building consensus.

Desirable experience and qualifications:

• Relevant education or equivalent work experience
• Experience from similar role or role within the area of finance
• Leadership experience
• Profound English

Interfaces:

• Suppliers
• Dealers
• Services
• Sales
• Parts
• Business Unit Management
• System support interfaces
• External and internal audit
• Internal departments within SZA
• Global Scania business units
• Scania Corporate Organisations

Applicable processes, standards and guidelines:

Integrity & Compliance

All applications will be treated with full confidentially and will only be made available to the people involved in the recruitment process.

NB: Please be advised in order to apply for this vacancy you need to have been employed in your current role for a minimum of 1 year.