Executive Assistant

Role: Executive Assistant

Location: Milton Keynes

Duration: 12 Month FTC

Working Hours: Monday to Friday (9am – 5pm)

Salary: From £45,000 plus an excellent benefits package

• Hybrid working
• Eligibility to annual bonus scheme
• 25 days annual leave plus bank holidays
• Competitive pension
• 4x basic salary life assurance

A great opportunity for an organised Executive Assistant to provide high‑level organisational, administrative, and strategic support to the Scania Financial Leadership team.

In this role you will act as a central coordination point for Scania Finance, managing key activities, communications, and priorities, as well as sensitive and confidential information. You will enjoy supporting cross‑functional interactions, maintaining a structured, efficient working environment and ultimately ensuring a smooth operation.

A pro-active approach with integrity in all you do are both essential.

In this role you will: 

• Coordinate all key meetings for the Managing Director, working closely with their Direct Reports and ensuring seamless scheduling, preparation, and follow‑up across the Commercial office.
• Assist in the creating of agendas for relevant meetings.
• Be the liaison between the Managing Director and the Leadership team members.
• Identify and share best practices, as well as following up on decided actions.
• Coordinate and attend meetings and where necessary, minute and share action points.
• Proactively manage the Managing Directors calendar, ensuring prioritisation of critical meetings, efficient scheduling, and forward‑planning.
• Oversee all travel arrangements, itineraries, and logistics.
• Prepare documents for signature, circulating meeting packs and materials as required.
• Oversee and manage the Managing Directors inbox, reviewing emails, identifying priorities, responding where appropriate, and ensuring timely follow‑up on actions, deadlines and key communications.
• Act as a trusted point of contact for colleagues across the global functions and regions, providing guidance, clarity, and support where necessary.
• Build strong working relationships across Traton Group, Scania Financial Services, Scania GB and other Group functions to support collaboration, information exchange and timely decision‑making.
• Liaise with internal and external stakeholders, ensuring messages are communicated clearly, accurately and in line with Scania’s values
• Prepare briefing papers and material to support strategic meetings and initiatives

About you:

• Organised – a forward thinker, who has a proven track record working in fast paced environments with efficiency.
• Excellent communicator – both verbally and in writing, pro-actively communicating with internal and external stakeholders.
• Able to prioritise – an understanding of business needs, effectively ensuring that the right tasks are prioritised at the right time.
• Manage expectations – pro-actively manage the expectations of those around you, gatekeeping your line managers diary and time.
• Integrity driven – working in an environment with access to confidential information, you take pride in operating with integrity, being a trusted advisor and upholding the companies core values.

Closing date: 04.06.26