Senior HR & IT Administrator

Role Summary

The objective of the role as HR & IT Administrator is to support operational excellence. The HR & IT Administrator will support TRATON Financial Services IT with the Asia Hub team by delivering efficient administrative services, recruitment support and vendor management. This role ensures smooth day-to-day operations and compliance with TFS Asia Hub & TFS global processes.

This is a part-time position, 2 days a week, based in Kuala Lumpur, Malaysia. This role requires a proactive administrator who can foster strong cross functional relationships globally in a remote setting. Our Asian HUB is situated in Malaysia in Kuala Lumpur. The Asian HUB has approximately 25 employees and consultants.

Job Responsibilities

The role consist of 4 main areas:

1. HR Administration & Support

• Support recruitment and planning for the Asian HUB in close cooperation with TRATON Financial Services Managers and Management Team.
• Follow up on work balance and wellbeing.
• Support the development path for the existing and/or future resources within the HUB (including consultants with third-party agencies) ie. by coordinating trainings
• Onboarding and offboarding of resources
• Provide resources with support and advice.
• Secure administrative processes for all resources within the Asian HUB

2. IT Administration

• Coordinate laptop/workstation requests, replacements, and returns.
• Liaise with SCM IT and relevant vendors on user account creation, laptop setup, access rights, and IT tickets
• Support procurement administration for IT assets, license renewals etc.
• Conduct access reviews, and general IT-related administrative tasks.

3. Vendor Management

• Negotiations and contract management primarily with our consultancy suppliers.
• Support vendor administration including purchase requests, invoice tracking, and contract documentation.
• Provide general support to the TFS IT Asia Hub leadership team on operational and administrative matters.
• Handle administrative coordination such as meeting logistics, travel arrangements, documentation preparation, and team communications.

4. General Administration

• Provide general support to the TFS IT Asia Hub leadership team on operational and administrative matters.
• Handle administrative coordination such as meeting logistics, travel arrangements, documentation preparation, and team communications.

The role will also have to be fully aligned with the TRATON & Scania global policies at all times

In your role you will report directly to Head of Solution Delivery in Sweden. You will be based in Kuala Lumpur on a local contract and may be required to travel in the region for business unit needs or globally for group requirements. Working hours, two days per week (9:00 AM – 6:00 PM) with a hybrid setup. Onsite presence at the Scania Malaysia office in Shah Alam is required as needed.

Desirable experience & qualifications

• Strong interpersonal and communication skills.
• Strong administrative skills across HR and IT
• Able to work effectively in a dynamic environment with evolving processes.
• Good understanding of onboarding/offboarding processes and basic HR compliance requirements.
• Strong communication skills.
• Organized, detail-oriented, and capable of managing multiple tasks part time.
• Fluent in English reading, writing and speaking
• Comfortable working with other cultures in a remote setting
• You are a social team player with high level of integrity who works proactively and independently.

Education